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VILLAGE OF ELLSWORTH: 8/5/13 Board Meeting Minutes

Monday, September 16, 2013 - 11:20pm

Pres. DeWolfe called the meeting to order at 7:00 p.m. in the Board Room located in Village Hall.
Members Present: Trustees Dick Hines; Curt Wandmacher; Neil Gulbranson; Michael J. Steele; Kenny Manfred, Rick Sweig.
Staff Present: Clerk/Treas.; Peggy Nelson, Public Works Director/ Zoning Adm.; Greg Engeset, Police Dept.; Darrin Foss, Sgt. Eric Ladwig and Karen Meyer
Others Present: Attorney Robert Loberg, P.C. Herald; Sean Scallon, Dale Auckland, Shopko; Jeff Hartman and Yvonne Larson,
Approval of minutes:
MSC Steele/Gulbranson to accept minutes of regular meeting 7/8/13 as submitted. Unanimous.
Approval of bills:
MSC Wandmacher/Manfred to approve payment of vouchers submitted for audit to date. Unanimous.
#25832, 25859, 25892-25894, 25919-26010
General fund - $272,637.82
Water fund - 41,812.94
Sewer fund - 24,724.52
Public comment on non-agenda items:
-Pres. DeWolfe congratulated the Ellsworth 13 and under boy\'s traveling baseball team who recently won the 13 and under Minnesota State AA Tournament.
-Pres. DeWolfe reported that the property at 364 W. Warner Street is being taken care of, being handled by the Building Inspector and bank.
Sept. board meeting date:
Sept. 9, 2013, 7:00 p.m. Pres. Pro-Tem Kenny Manfred will run the meeting in the absence of Pres. DeWolfe.
TID 11 Creation Joint Review Board; approve appointment of Michael J. Steele board rep. and John O\'Keefe member-at-large:
MSC Manfred/Wandmacher to approve the appointment. Unanimous.
Adopt Ordinance #634 - amend Sec. 7.05 (3) of the Municipal code "Parking Restrictions - No parking ":
MSC Gulbranson/Sweig to table adoption until the Sept. 9th board meeting, Village Attorney Loberg will make the necessary changes to the proposed ordinance.
Board of Appeals: 7/17/13 – Trustee Kenny Manfred
Rear-yard setback variance granted to Patricia Place and D. Charles Schams, 467 W. Spruce Street, to allow construction of a 4 season porch/dialysis room onto the existing dwelling.
Water & Sewer:
MSC Wandmacher/Gulbranson to give authorization to Cedar Corp. to re-bid the Assisted Living Public Improvements portion of the project pursuant to the Developer\'s Agreement and give authorization to the Water & Sewer Committee to award the bid to responsible low bidder. Meeting date set for August 13, 4:30 p.m. Unanimous. PWD Engeset reported that the sewer portion has been removed from the bid, now included in the housing bid.
Library Board: Trustee Curt Wandmacher
7/30/13 - Minutes on file in Village Clerk\'s Office. Wandmacher reported that the Pint-Size Polkas will be at the East End Park on August 13, 6:30 p.m. A circulation statistics report was handed out. Next meeting 8/27/13, 6 p.m.
7/22/13 - Building/Space Reviewed site surveys and narrowed possibilities from 11 to 4 being Crossing Meadows, Summit Park, BMO Harris Bldg. and current location, MS&R will provide more information to committee on the 4 sites at the next meeting on Aug. 12th.
Parks, Recreation, Development: 7/22/13 & 7/29/13 - Trustee Rick Sweig
Summit Park ball diamond upgrades - project will start on August 8th. Appointed a committee composed of 2 Park\'s Committee members, School rep. and Hubbers rep. to work with PWD Engeset and Profields rep. as improvements are completed or if any future decisions need to be made. MSC Hines/Steele to fund a loan to the Hubbers over a 3 year period, monies to come out of Green Space fees, up to $15,000 with interest rate to be based on the State Trust Fund Loan rate. Unanimous.
Finance, Purchasing, Buildings: 7/29/13 - Curt Wandmacher
Reviewed 2013 Budget figures to date which appear to be in line for middle of year.
MSC Wandmacher/Gulbranson to approve Police Dept. plan for new construction of a Police Impound Lot and a roof for the Dog Kennel to be funded by Impact Fees. Officer Darrin Foss reported that they will need to scale back to the smaller plan due to space available with the Public Works Department. Unanimous.
MSC Wandmacher/Sweig to approve final reimbursement to Dan and Phyllis Acker per Developer\'s Agreement for $122,696.90 for TID 10. Unanimous.
Public Safety Ellsworth Area Ambulance Service Operating Committee: 7/16/13 - Trustee Rick Sweig
Minutes of meeting on file in Village Clerk\'s Office. Sweig noted that the committee approved a per-capita rate increase for 2014 from $13.50 to $15.00. Next meeting date 10/15/13, 7 p.m.
Health, License, Welfare: Trustee Rick Sweig
7/24/13 - Committee addressed properties at 364 W. Warner St., 240 W. Panther Dr., 334 N. Beulah St., 137 N. Maple St. and rec\'d a update on the P.C. Historical Assoc. property at 423 W. Main St.
-364 W. Warner St.; PWD Engeset instructed to address, eliminate sinkhole in yard and bill back to property. Building Inspector Galen Seipel instructed to inspect property and file a report. Utility companies to be notified if utilities are not turned off. Pres. DeWolfe reported that the gas and electric have been turned off.
-423 W. Main St.; trailer in back addressed with board in agreement that it needs to be moved by fall.
-Addressed properties where tree damage has not been cleaned up from the snow storm earlier this year, properties to be notified to clean up debris or clean-up will be done by the Village and billed back to property.
8/5/13 -MSC Manfred/Sweig to issue a "Class A" Retailer\'s License to Consolidated Energy Cooperative (9/1/13 - 6/30/14), Freedom Valu Centers Inc. (8/6/13 - 6/30/14) , Shopko Stores Operating Co., Inc. (11/1/13 - 6/30/14) Unanimous.
PWD/Zoning Administrator:
-Wastewater Treatment Plant close to meeting limits. Still having meetings every 2 weeks.
-Requested Finance Committee meeting to address snow blower purchase, meeting date set for 8/28/13, 5 p.m.
Award of squad car bid to be added to agenda.
-Agreement made with County to replace sidewalk in front of the Courthouse in lieu of paying for half of the retaining wall replacement as Pierce County will be removing retaining wall this fall with bid opening on 8/22/13. He will also be getting bids on replacement of sidewalk on the east side of Quinn Motors on S. Plum St.
Police Dept.:
-Karen Meyer reminded the board of Nat\'l Night Out in the East End Park on August 6th, set-up at 5 p.m. with event 6:30 - 8:30 p.m., 10 organizations are participating.
-Officer Darrin Foss reported that bids are coming in for the new squad car.
Salary and Labor Committee Chairman Trustee Neil Gulbranson reported that the committee will be meeting on August 20, 5 p.m. to screen Police Chief applications.
-Attending WMCA Conference in Milwaukee Aug. 20-23.
-Shopko Hometown opening date set for Nov. 4, 2013
-Signed up for a free webinar on 8/8/13 on "What the New Healthcare Law Means for Small Groups", Affordable Care Act.
-Act 25 effective 7/7/13 requires that a municipality cannot release customer utility information to any person without the consent of the customer with some exceptions. A "Consent To Release Information" form has been generated that will be sent to title companies and realtors for use for final readings and billings for real estate closing documentation purposes.
-Plan Commission will meet on 8/19/13, 7 p.m. with agenda items going out this week
MSC Steele/Hines to adjourn the meeting at 7:47 p.m. Unanimous.
Respectfully submitted,
Peggy A. Nelson-Clerk
_______________________________ (Pub. 09/18/13) WNAXLP