VILLAGE OF ELLSWORTH BOARD PROCEEDINGS

VILLAGE OF ELLSWORTH, WISCONSIN

BOARD PROCEEDINGS

9/12/2011

Pres. Pro-tern Kenny Manfred called the meeting to order at 7:00 p.m. in the Board Room located in

Village Hall in the absence of Pres. Gerald DeWolfe.

Members present: Trustees Dick Mines; Curt Wandmacher; Rick Sweig, Neil Gulbranson and Michael J. Steele

Staff present: Clerk/Treas.; Peggy Nelson, Police Sgt.; Eric Ladwig, PWD/Zoning Adm.; Greg

Engeset

Others present: Attorney Robert Loberg, Ellsworth Co-op Creamery; Paul Bauer and Joe Mines,

Sesquicentennial Committee; Jack Mines and Milt Helmer, Cedar Corp.; Wendy Sander and Russ

Kiviniemi

Approval of minutes:

MSC Steele/Wandmacher to accept minutes of meeting 8/1/11 as submitted. Unanimous.

Approval of bills:

MSC Gulbranson/Sweig to approve payment of vouchers submitted for audit to date. Unanimous.

#21970, 21995-22060, 22085, 22111-22186

General fund-$103,788.60

Water fund - $ 7,037.99

Sewer fund - $249,555.28

Public comment on non-agenda items: None

Jack Hines - Ellsworth Sesquicentennial Celebration 2012:

Jack addressed the board along with committee members Milt Helmer and Paul Bauer. Jack informed the board that he was chairman of the committee back in 1962 for the 100th Centennial Celebration and is now chairman of the committee for the 150th, presenting a handout outlining their goal "celebrate, preserve, beautify" our community through two community projects, a SQ park at the corner of Main St. and Chestnut St. and improvements to the East End Park to include historical replica lighting, memorial art and dedication walkway. They will look for various levels of sponsorship from key community leaders to support their fundraising goals and objectives in cash or supplies, total budget of $174,000. The Village Board is the backbone of the community, requesting $5000 from the Village for start-up money, recommending they use franchise cable fees to fund the project. Doris Murphy was a part of this committee, through her perseverance SQ park donations are in progress and she has donated funds through her estate. He has met with Mr. Langer and would like to incorporate a Doris Murphy memorial in the SQ park. They are also working with the Pierce County Historical Assoc. on fundraising. They have a subcommittee putting together a calendar and note cards which will be for sale this fall, March 1, 2012 will be the kick-off date with various events and fundraisers cumulating at the cheese Curd Festival June 2012. They do recognize that all items placed on village property will need to be approved by the Village Board and meet code requirements. They want to do something to make Ellsworth stand out.

MSC Gulbranson/Sweig that we donate $5000 from Cable TV funds, transfer into the 2011 Budget, to the Ellsworth 150th Sesquicentennial Committee. Unanimous.

Approve Municipal Water. Sewer, and Public Works Service Mutual Aid Agreement: MSC Steele/Gulbranson to approve agreement authorizing the joint and cooperative exercise powers common to the contracting parties. Unanimous.

Adopt Ordinance #617 amending Section 12.05 relating to dangerous dogs: MSC Hines/Wandmacher to adopt. Unanimous.

Approve Mike Hall. Judy Hall and Charles Schmidt Election Inspectors: MSC Steele/Hines to approve. Unanimous.

Accept addition (Side letter) to signed Developer's Agreement with Senior Properties of Ells.. LLC.: MSC Steele/Wandmacher to approve up to $257,000 per the Developer's Agreement subject to a reply letter to be drafted by Village Attorney Loberg. Unanimous.

Brush/junk clean-up in SE corner of fairgrounds track area in residents back yards: Discussion held on brush and debris thrown in a pile on the S/E corner of the fairgrounds race track per a complaint filed by Pres. DeWolfe per a complaint he rec'd during the fair. Board members agreed that they need to clean up the debris/brush per Village Ordinance, same as other Village residents are made to do. MSC Wandmacher/Sweig that we instruct the Police Dept. to instruct fairgrounds personnel to clean-up that area of the fairgrounds track area, proper disposal of brush and items. Unanimous.

COMMITTEE REPORTS/RECOMMENDATIONS:

TIP 9 Joint Review Board: 8/8/11 creation of TID 9

Plan Commission: 8/15/11

MSC Steele/Sweig that we adopt Resolution #2011-14 Recommending Adoption of Project Plan and Creation of Tax Incremental District Number Nine. Unanimous

MSC Wandmacher/Gulbranson that we adopt Resolution #2011-15 Creating and Establishing Boundaries for Tax Incremental District Number Nine. Unanimous.

Street & Sidewalk: Trustee Michael J. Steele

8/17/11 - met with Mohamad Hayek, Wl D.O.T. in regard to access issues with Consolidated Energy and Ellsworth Creamery officials. Existing access points will remain as is without the Hwy 10 access from the right turn lane in front of the former hardware store.

9/7/11- TID 8 box culvert project award bid: MSC Steele/Gulbranson to award bid to A-1 Excavating, Bloomer, Wl, $462,650.10. Unanimous.

TID 9 watermain & right turn lane project award bid:

MSC Steele/Sweig to table award of bid and put on agenda for Oct. 3rd. Unanimous.

Hwy 10/S. Piety St. intersection improvements, approve State/Municipal Project Agreement:

MSC Steele/Hines that we accept the agreement for future project in 2015-2016. Unanimous.

Give Street & Sidewalk Committee the authority to award bid for TID 8 Hwy 10/Morse St./Wallace St.

intersection improvements: MSC Steele/Gulbranson to give the committee the authority to award bid for TID 8 intersection improvements. Unanimous.

Salary & Labor: 8/8/11 & 9/6/11 Trustee Neil Gulbranson

MSC Gulbranson/Wandmacher to adopt Resolution #2011-12 adopting a Discipline and Grievance Procedure for Village of Ellsworth Employees. Unanimous. Procedure will replace Section IX of the Personnel Handbook.

MSC Gulbranson/Wandmacher due to the increase in health insurance deductible for 2011 of $2400/4800 to $2500/5000 the Village will co-pay up to $500 single after employee pays the first $2000 and up to $1000 family after the employee pays the first $4000. Unanimous.

MSC Gulbranson/Wandmacher that the Village will do a lump sum adjustment payroll check at year end to pay the 2011 benefit package for non-union employees including part-time police officers. Unanimous.

Library Board: 8/23/11 Board Rep. Curt Wandmacher

Minutes on file in Village Clerk's Office. Trustee Steele reported that he rec'd a good comment from a

taxpayer on the upcoming series of computer classes being offered at the Library by UW-Extension.

Finance. Purchasing. Building: 9/12/11 Trustee Curt Wandmacher

MSC Wandmacher/Gulbranson to offer the Department of Natural Resources the option to extend their current lease for space in the lower level of the Village Hall at the monthly rate of $417.98 for 3 years to Nov. 30, 2014. Unanimous.

Public Safety: 7/19/11, 8/16/11, 8/29/11, 9/7/11 Trustee Rick Sweig

Rick reported that several meetings have been held to finalize a management services contract which

will allow for contracting of management services with WWEMS (Western Wl Emergency Medical Services Company) who will handle all human resources and updating of the municipal Joint Powers Agreement which has not been updated since 1985 making two changes being if a municipality leaves the service they would leave with nothing and to allow for contracting of services and debt collection services. MSC Wandmacher/Hines that we sign the updated Joint Powers Agreement for the Village of Ellsworth. Unanimous.

Health. License. Welfare: 9/12/11 Trustee Rick Sweig

MSC Sweig/Steele to grant a Class "B" Retailer's License to Pierce County Veterans of Foreign Wars Post 9060,154 S. Plum St., period 10/1/2011-6/30/2012. Unanimous.

Reports:

Chief of Police: Sgt. Eric Ladwig in absence of Police Chief Greg Place

-$4000 Click It or Ticket Grant awarded will be used for equipment replacement of 3 different radar

units which came at a good time as one is 15 yrs. old and breaking. They will be able to purchase 12-15 items from the grant monies, this is the 3rd or 4th time the Police Dept. has been awarded the grant.

-Drunk Driving Campaign which ended Labor Day, Police Dept. rec'd a Certificate of Appreciation from Ken Berg, Wl D.O.T. Transportation Safety, for participating in all these programs, Eric noted that there have been 15 drunk driving arrests since Jan. 1.

PWD/Zoning Administrator: Submitted a written report (On file in Village Clerk's Office)

-English Lutheran Church retaining wall replacement work completed. -Pressure reducing valve station on N. Brown St. is scheduled to be bid/installed early spring 2012, if assisted living

construction is delayed until spring Set the following committee meeting date/time:

-Water & Sewer 10/3, 5:45 p.m. (Tour wastewater treatment plant/view progress)

-Parks, Recreation, Development 9/20, 5 p.m. (Bonnie Langer Memorial Park, bids/quotes for

landscaping, electrical, project details) -Finance, Purchasing, Buildings 9/20, 6:30 p.m. (Equipment trade-in - loader)

Clerk-Treas.: Submitted a written report (On file in Village Clerk's Office)

-Attended the Wl Municipal Clerk's Conference in Wl Dells Aug. 23-26, completed 3 hrs. of election

training certification -Attending workshop in Chippewa Falls on Sept. 27 sponsored by Ehler's, Understanding Levy Limit Law changes, completing the 2011 worksheet -Closing on Clean Water Fund Loan Oct. 26, putting reimbursement paperwork together for expenses to date -Rec'd $975,000 loan from the State Trust Fund for TID 8 & 9 projects -Harvest Moon Festival sponsored by the Ellsworth Chamber Sept. 13 in the East End Park, 4 p.m. - dusk. -Meeting with Associated Bank reps on 9/14 to see what, if any, the cost would be to the Village for ACH payments of utility bills -$3000 left to the Village of Ellsworth from Doris Murphy estate for aiding in the Bonnie Langer Memorial Park

project. -Attending the Wl Municipal Treas. Conference in Minocqua Sept. 21-23

The board intends to go into closed session under Section 19.85(1) (e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, the board will go back into open session and take action on the closed session item(s). if required.

Update/discussion on Legion midway property

8:35 p.m. MSC Sweig/Steele to go into closed session, roll call vote taken, unanimous.

8:58 p.m. MSC Hines/Gulbranson to go back into open session, roll call vote taken, unanimous.

MSC Steele/Hines to adjourn the meeting at 9:00 p.m. Unanimous.

Respectfully submitted. Nov. 30, 2014.

Tags: public notices, general legals