VILLAGE OF ELLSWORTH, WISCONSIN: 7/9/12 BOARD PROCEEDINGS

7/9/2012

Pres. DeWolfe called the meeting to order at 7:00 p.m. in the Board Room located in Village Hall.

Members Present: Trustees Dick Hines; Neil Gulbranson; Michael J. Steele; Rick Sweig; Kenny Manfred, and Curt Wandmacher.

Staff Present: Clerk/Treas.; Peggy Nelson, Police Chief; Greg Place, Public Works Director/Zoning Adm.; Greg Engeset

Others Present: Attorney; Lars Loberg, Sesquicentennial (150th) Committee; Jack Hines and Milt Helmer

APPROVAL OF MINUTES:

MSC Steele/Manfred to accept minutes of regular meeting 6/4/12 and special meeting 6/18/12 as submitted. Unanimous.

APPROVAL OF BILLS:

MSC Wandmacher/Sweig to approve payment of vouchers submitted for audit to date. Unanimous.

#23746-23747, 23781, 23808-23913

General fund- $1,110,157.96

Water fund - 5,355.20

Sewer fund - 128,633.26

Public comment on non-agenda items:

Milt Helmer and Jack Hines presented a rough draft drawing of East End Park Improvements the 150th Committee is looking to do in the park, looking to create a turn of the century park with installation of 9 antique LED light poles along the walking path and installation of 12 ft. planters with fencing in-between on Hwy 10 on the south side of the park. Discussion held on the fence with salt and erosion issues along the highway with snow plowing, road vision triangles and future maintenance. Their goal is to have improvements completed to dedicate and bury the time capsule the same night as the Chamber Harvest Moon event scheduled for Sept. 11th. They are requesting the board give the Park's Committee the authority to approve at their meeting scheduled for July 10th, waiting until the August 6th board meeting is getting too late. They are asking for the board's support to help beautify Ellsworth. They have did fundraising, items out on bids. Park's Committee Chair Rick Sweig stated he felt that the full board needed to act on this, not just the committee. Seeing this was not an agenda item, no action was taken.

Pres. DeWolfe read an email from Jack Hines on behalf of the Sesquicentennial Committee, praising Chief Place and his dept. for the fantastic job done in preparing and assisting at the parade for the Cheese Curd Festival and 150th Celebration, commending them for a job well done, noting that the Village is fortunate to have such a great police force.

2% Fire Dues:

MSC Gulbranson/Hines to transfer 2% state fire dues to the Ellsworth Fire Services Association in the amount of $5745.34. Unanimous.

Adopt Ordinance #624 Municipal Code Sec. 8.05(1), 8.07(8)(11)(14), 10.03(6) wording clean-up:

MSC Hines/Gulbranson to adopt. Unanimous.

Adopt Resolution 2012-13 support of Shopko Hometown Express Store and Pharmacy:

MSC Steele/Manfred to adopt along with a suggestion made by Pres. DeWolfe requesting that the surrounding boards like the School, County, Creamery and Pierce Pepin do the same, contact and letter to be sent. Unanimous.

COMMITTEE REPORTS/ RECOMMENDATIONS:

Library Board: Board Rep. Curt Wandmacher (Minutes on file in Village Clerk's Office)

6/13/12 Discussed and edited draft of the Long Range Plan.

6/26/12 Space needs report and Long Range Plan discussion/finalized with a motion by the Library Board to approve.

Finance, Purchasing, Buildings:

7/16/12, 6 p.m. meeting date set to meet with the Library Board to review Long Range Plan, look at space options and request to form a Building Committee.

Health, License, Welfare: 7/9/12 Trustee Rick Sweig

MSC Sweig/Wandmacher to approve a premise extension per drawing attached to application to Snowball's Bar Inc. for Aug. 9-12. Music to end at midnight. Unanimous.

MSC Sweig/Manfred to approve a Annual Dance License to Pop's Malt Shop, Inc. Unanimous.

Dept. Head reports:

Chief of Police:

Submitted a written report on file in the Village Clerk’s Office.

-$4000 equipment grant awarded from WI D.O.T. as a result of participation in the "Click It or Ticket" campaign.

-$3000 video equipment grant awarded from the Dept. of Justice, grant written by Officer Foss.

-Department has joined the WI Internet Crimes Against Children Task Force.

-Invite to Village Board members to participate in Nat'l Night Out on Tuesday, August 7, 6:30 - 8:30 p.m. in the East End Park.

-Email of appreciation from Jack Hines, 150th Committee Chair, praising the Chief and department for preparing and assisting with the parade during the Cheese Curd Festival and 150th event.

-Officers were commended by a citizen they assisted following a fall this past weekend.

-Working with Village Attorney on an amendment to the Municipal Code due to recent issues with dangerous dogs and Pit Bulls in the Village.

PWD/Zoning Administrator:

Submitted a written report on file in the Village Clerk’s Office.

-New handheld/software system for reading water meters scheduled to be delivered the week of 8/13.

-Curb and gutter work on W. Woodworth St. in front of St. Francis School completed.

-Grading work by Plummer Concrete was to have begun on the Bonnie Langer Memorial Park last Thursday did not happen. Greg will contact Joe Plummer.

-Wastewater Treatment Plant construction 98-99% completed. Walk thru will be done on Thurs. to put together a punch list of items still needed to be completed. Quotes rec'd for roof replacement on the two original buildings with Fischer Companies low quote at $18,660. Existing building will be painted by Jeff Leehe Painting of Spring Valley that did all the painting/sealing for Rice Lake Construction, cost of $2275.00, building has not been painted since built in 1977. 4-5 service doors will be replaced on the old structures, est. cost of $26,000. Bio Disc's will be the only large expense left if we cannot get anyone to take them.

-Skid steer replacement, 2012 budget item, quotes rec'd with Tri State low quote $11,500. 185 Model is being redesigned next year so if we wait, we would need to replace our back-hoe.

-Questioned when Finance Committee would be looking to meet to review budget as he would like to discuss purchase/lease of a utility vehicle and use of TIF funds to enclose/cover the bridge/box culvert on N. Morse St., material est. of $9000. Discussion held by board members on enclosing the culvert which was discussed previously due to safety issues and agreed to proceed with Pierce County making the grate as they did in the East End Park, which is all part of the TID 8 Project.

-Valve/pressure station for the northern zone is being pushed back at least a month or until construction starts on the Assisted Living Facility.

Clerk-Treas.: No report

Board will convene into closed session pursuant to: Wis. Stat. § 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds or conducting other specified public business, whenever competitive or bargaining reasons require a closed session and pursuant to Wis. Stat. § 19.85 (1)(g)for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: Crossing Meadows Business Park - property litigation update

Board will return to open session and take action on the closed session item(s), if required

8:03 p.m. MSC Sweig/Hines to go into closed session, roll call vote taken, unanimous.

8:09 p.m. MSC Sweig/Manfred to go back into open session, roll call vote taken, unanimous.

MSC Gulbranson/Steele to adjourn the meeting at 8:10 p.m. Unanimous.

Respectfully submitted:

Peggy A. Nelson-Clerk

Pub. 08/15/12) WNAXLP

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