VILLAGE OF ELLSWORTH: 9/10/2012 BOARD PROCEEDINGS

Pres. Pro-tem Kenny Manfred called the meeting to order at 7:00 p.m. in the Board Room located in Village Hall in the absence of Pres. Gerald DeWolfe.

Members present: Trustees Dick Hines; Curt Wandmacher; Rick Sweig; Neil Gulbranson; Michael J. Steele

Staff present: Clerk/Treas. Peggy Nelson, Police Chief. Greg Place, PWD/Zoning Adm. Greg Engeset

Others present: Attorney Robert Loberg; Cedar Corp., Wendy Sander; Pierce County Herald, Sean Scallon; Foth Engineering, Tim Stockman

Approval of minutes:

MSC Sweig/Steele to accept minutes of meeting 8/6/12 as submitted. Unanimous.

Approval of bills:

MSC Gulbranson/Wandmacher to approve payment of vouchers submitted for audit to date. Unanimous.

#24065, 24092-24095, 24128, 24184, 24209-24254

General fund- $188,797.36

Water fund - 11,965.21

Sewer fund - 84,825.67

Public comment on non-agenda items:

None

Adopt Ordinance #626 amending Section 12.05 relating to dangerous animal or dog:

MSC Wandmacher/Sweig to adopt. Unanimous.

Adopt Ordinance #627 amending Section 12.01 to require application for license (Beer - picnic, temporary license, dance, premise extension, agent change, trade name change) to be filed with the Village Clerk not less than 15 days prior to review and action by the Village Board:

MSC Sweig/Gulbranson to adopt. Unanimous.

Award bid for Pressure Reducing Valve Station - West End Industrial Park:

MSC Steele/Wandmacher to award low bid to McCabe Construction, Eau Claire, WI, bid amount of $32,828.00. Unanimous. PWD Greg Engeset informed the board that the construction bid came in $15-$20,000 under estimate and valve $3-$4,000 under.

COMMITTEE REPORTS/RECOMMENDATIONS:

Plan Commission: 8/20/12 Trustee Rick Sweig

-Commission granted a Conditional Use Permit to Richard and Kristen Hines, 107 S. Wallace St., to allow for a second garage (Unattached) where the dwelling already has an attached garage.

-MSC Sweig/Gulbranson to approve the CSM, site plan and building plan for Pierce County Meats subject to 2 items needed by PWD Engeset on the site plan being existing/proposed grades and exterior lighting plan. Unanimous. Attorney Loberg reported that the Developer's Agreement is being finalized with Clerk Nelson and Pres. DeWolfe working with Jeff on a project completion date.

Board of Appeals: 8/22/12

-Granted a variance for side and rear yard setbacks for pool construction to Scott and Stacy Henning, 455 W. Warner St.

Water & Sewer: 9/5/12 Trustee Curt Wandmacher

Committee met at the Wastewater Treatment Plant to view cracks, some large and others hair line, in the concrete where all gates were installed, photo of one of the large cracks attached to minutes. One tank had moisture on the outside of the bottom. Pres. DeWolfe stated that the structure needs to be torn down and replaced, if it were someone's house being built it would not be accepted. Trustee Steele agreed, stating that the structure is unacceptable. PWD Engeset stated that Pres. DeWolfe was on the right track comparing the plant to a new house.

Tim Stockman of Foth Engineering told board members that issues with the tank go back to when the tank was constructed last spring. He has looked at the issues several times, problem with the gates is due to not being coated properly and no rebar in the corner of the concrete where the gate is installed, not knowing if this is the case with all the concrete where gates were installed. The contractor, Rice Lake Construction, was told to coat all of the aluminum gates, noting that aluminum and concrete do not mix. To fix the issues will require a three phased process to complete the work, week for each phase, before winter as all tanks are currently in use. He had asked for a reply from the contractor as of today, no reply had been rec'd. He understands that the contractor is inspecting the cracks and structural problems with the tank, looking for the best ways to fix the issues with major work needed, but time is running short. He will send a letter informing Rice Lake Construction that defects need to be fixed/corrected with a 20 year warranty extension or we will go back on the Performance Bond and get someone else to do the work. He told board members that an epoxy injection to fix the moisture problem in the bottom of the tank will need to be done, contractor did not coat steel which is part of the problem. Trustee Rick Sweig stated he felt the use of epoxy would not last 20 years and Village Attorney Bob Loberg agreed that if Rice Lake Construction was not around in 20 years for whatever reason the Village would be out of luck when it came to any repairs. Bob informed board members that the bonding agent, company should be notified and involved in this issue, warranty is the big issue as you need to be able to access the funds to make the needed repairs over the life of the warranty. After much discussion, a Water and Sewer Committee meeting date was set for Sept. 18 (Since changed to Sept. 19) 5:30 p.m. at the Village Hall with all parties to be notified, Attorney Bob Loberg to be present, and notice noticed as other board members may be present.

Library Board: 8/27/12 Board Rep. Curt Wandmacher

Minutes on file in Village Clerk’s Office. Trustee Wandmacher reported that the computer classes being offered are very popular and fill up fast with only 3-4 spots, computers available for each class.

Parks, Recreation, Development:

Set a meeting date for Sept. 19, 7 p.m. to meet with the Chamber Cheese Curd Festival Committee to review 2012 festival event and plans for 2013 and to meet with the Sesquicentennial (150th) Committee for an update on the East End Park improvements and dedication ceremony planned

Finance, Purchasing, Building: Trustee Curt Wandmacher

8/8/12 - reviewed 2012 Budget and related items and 2013 Budget planning, requests.

Janitorial services for the Village Hall and Library will be bid out for 2013-14.

MSC Gulbranson/Wandmacher to enter into a agreement for 3 years (2013-15) with Appraisal Services and Data Processing Systems, Inc. for village assessor services. Unanimous.

8/28/12 - 2012 Budget review, revenue shortfall projection, street construction and related items

Health, License, Welfare:

Set a meeting date for Oct. 1, 6:30 p.m. to act on a Temporary Class "B" Retailer's License for the Sesquicentennial (150th) Committee East End Park dedication scheduled for Oct. 14.

Reports:

Chief of Police:

-Nat'l Night Out event went good, good turn-out, thanking everyone for volunteering to help out

-Calls to date for 2012 are up from 2011

-Pierce County Clean Sweep Event Sept. 15; medication drop-off container located in the lobby at the Village Hall is part of this project, it fills up fast with people dropping off unused medications. 4 recycling bins were taken out for the spring event and they will have 2 for the fall event.

PWD/Zoning Administrator: Submitted a written report (On file in Village Clerk's Office)

-After review by Attorney Bob Loberg, a claim was filed on behalf of a Class Action Settlement, to receive payment from the settlement a community water system must have detected a measurable concentration of atrazine in its raw or finished water using any state or federal agency approved analytical method.

-Wastewater Treatment Plant; punch list of items to be done yet, getting close to meeting village limits, grass seeding may be done mid-week.

-Need Water and Sewer Committee meeting to finalize Cross Connection Control Program

-Cedar Corp. is working on putting together a regional list from villages and cities on Impact Fees

-Bonnie Langer Memorial Park; electric was installed today, fountain base has been set, Nelson Plumbing will extend water and sewer into the base and back flow device.

Clerk-Treas.: Submitted a written report (On file in Village Clerk's Office)

-Attending the Municipal Treas. Assoc. Conference in Stevens Point Sept. 26-28

-Attending the League Conference in WI Dells Oct. 17-19

-Signed up for a Computer Webinar Sept. 19 "Developing the Annual Budget"

-To date Clean Water Fund Loan proceeds rec'd $3,794,562.12 (94.07%) of the $4,033,835.00 CWF financial assistance. (Wastewater Treatment Plant Project) 5% of monies will be held back until closeout procedures are completed.

-Per Jack Hines, committee chair, as of 9/6/12 the 150th Committee had 94 business and citizens donate toward the East End Park Project, they have enough money to do the whole project, construction scheduled to start on 9/12. A monument will be installed in the park with all names on that donated over $100. Dedication ceremony is scheduled for Sunday, Oct. 14, with beer garden, Dueling Pianos (Played at Cheese Curd Festival a couple years ago), food, etc.

-East End Park Harvest Moon event 9/11, 5-8 p.m. Together Tuesdays are a big hit in the park! Thanks to Sarah at the Chamber for organizing the events with a $2500 grant from Allina Health Systems.

-Due to so many people coming in with debit and credit cards, looking at two different companies for processing credit card payments on-line or by phone, other than Official Payments we currently use. These companies have lower fees which are passed on to the customer. Visited with both company reps. at the Clerk's Conf. in Middleton.

Point and Pay - attending a demo at the Courthouse on Sept. 19th

GovPayNet - rep. will do a demo at the Village Hall on 10/2, they provide a swipe machine at no-cost to the Village, fees go to the customer using the service. Machine would be connected to the front computer.

Closed Session:

Board will convene into closed session under Section 19.85(1) (e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, the board will go back into open session and take action on the closed session item(s), if required.

Legion property development

7:53 p.m. MSC Sweig/Steele to go into closed session, roll call vote taken, unanimous.

8:59 p.m. MSC Hines/Gulbranson to go back into open session, roll call vote taken, unanimous.

MSC Wandmacher/Steele to adjourn the meeting at 9:00 p.m. Unanimous.

Peggy A. Nelson-Clerk

(Pub. 10/10/12) WNAXLP

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