VILLAGE OF ELLSWORTH: 10/1/2012 BOARD PROCEEDINGS

Pres. DeWolfe called the meeting to order at 7:00 p.m. in the Board Room located in Village Hall.

Members Present: Trustees: Michael J. Steele; Curt Wandmacher; Neil Gulbranson; Rick Sweig; Kenny Manfred and Dick Hines

Staff Present: Clerk/Treas.: Peggy Nelson, PWD/Zoning Adm.: Greg Engeset, Police Adm. Asst.: Karen Meyer

Others Present: Pierce County Herald: Sean Scallon; Attorney: Lars Loberg; Kaufhold's Kurds: Renee Kaufhold, Scott Kaufhold, Elijah Denzer and others; Daniel Acker

Approval of Minutes:

MSC Wandmacher/Sweig to approve minutes of 9/10/12 as submitted. Unanimous.

Approval of Bills:

MSC Gulbranson/Manfred to approve payment of vouchers submitted for audit to date. Unanimous.

#24255, 24281-24336

General fund - $ 74,419.61

Water fund - 11,738.05

Sewer fund - 70,646.32

Public Comment on non-agenda items: None

Fall Yard Clean-up:

Oct. 20-27 with extended Demo Site hours Monday thru Friday 11 a.m.-7 p.m. Sat. (20 & 27) 8 a.m.-4 p.m. Village pickup of bio-degradable bags purchased at the Village Hall on Monday, Oct. 29th.

COMMITTEE REPORTS/ RECOMMENDATIONS:

Plan Commission: 9/17/12 Trustee Rick Sweig

Kaufhold's Kurds, 440 N. Maple St., building expansion plans:

MSC Manfred/Wandmacher to approve. Unanimous. Elijah Denzer informed the board that the storage trailer has been moved out and the water re-routed to correct the issue.

Certified Survey Map, site plan, building plan and signage for McDonalds Project - Dan Acker:

MSC Gulbranson/Manfred to approve as presented with Russ Kiviniemi from Cedar Corp. and PWD Greg Engeset to review and approve final plans as a list of items is still needed. Unanimous.

No action taken on discussion on a Conditional Use Permit requirement for a second unattached garage where the principal dwelling has an attached garage.

Water & Sewer: 9/19/12, 9/27/12, 10/1/12 Trustee Curt Wandmacher

Committee met in closed session under Section 19.85(1) (g) for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved:

-Wastewater Treatment Plant construction issues

Committee will return to open session and take action on the closed session item(s), if required.

10/1/12 - MSC Hines/Wandmacher to follow recommendation letter from Attorney Robert Loberg dated 10/1/12. Unanimous. 9/19/12 - MSC Hines/Steele to contract with Midwest Testing to conduct the Cross Connection Control Program for the Village. Unanimous.

Library Board: 9/25/12 Trustee Curt Wandmacher

Minutes on file at Village Clerk's Office. Wandmacher reported that the circulation numbers for the library is staying about the same, increasing slightly per Librarian Anderson, where in conversations she has had with other Librarians their numbers are decreasing. Building/Space Committee is meeting 10/1/12.

Parks, Recreation, Development: 9/19/12 Trustee Rick Sweig

MSC Sweig/Manfred to approve installation of wiring/outlets on the East End Park bathroom and log cabin as presented by the Sesquicentennial Committee. Unanimous. MSC Manfred/Steele to approve East End Park Dedication Ceremony 10/14/12. Unanimous.

Salary & Labor:

Meeting date set for 10/10/12, 5:30 p.m. closed session, open session to review draft of revised Personnel Handbook.

Finance, Purchasing, Buildings: 9/12/12 Trustee Curt Wandmacher

MSC Wandmacher/Gulbranson to set up a Capital Equipment and Repair Fund. Unanimous.

Meeting date set for 10/10/12, 6 p.m. to review lease space contracts at Village Hall.

Meeting dates set for 10/29/12, 6 p.m. and 10/30/12, 5:30 p.m. to work on 2013 Budget.

Public Safety Operating Committee:

Ellsworth Fire Services Assoc. 9/17/12 - Board Rep. Neil Gulbranson reported that the Village assessment for 2013 is $85,944.00, down $502 from 2012.

Ellsworth Area Ambulance Service 9/18/12 - Board Rep. Rick Sweig

Minutes on file in Village Clerk's Office, next meeting date 10/2/12, 7 p.m.

Health, License, Welfare: 10/1/12 Trustee Rick Sweig

MSC Sweig/Manfred to approve a Temporary Class "B" Retailer's License for the Ellsworth Sesquicentennial Committee - Ellsworth Area Chamber of Commerce, to allow 20 and under on the premise, for 10/14/12, East End Park Dedication. Unanimous.

Solid Waste, Cable TV, Special:

MSC Hines/Gulbranson to let bids for garbage and recycling contract for 2013-2016 with Clerk Nelson and PWD Engeset to write up bid specs. Unanimous. Meeting date set for 10/29/12, 5:30 p.m. to review bids.

Reports:

Chief of Police: Adm. Asst. Karen Meyer in the absence of Chief Place

-Police Dept. was invited in schools for Parent Teacher Conferences, a brochure is being put together with local ordinance information and state laws to hand out.

-Nov. 1st a new law goes into effect making it illegal for those having driving permits to use any cellular device while driving unless in the case of an emergency.

-Nat'l Child Safety Council is sponsoring an anti-bullying program, police dept. will team up with the school, best use of funds.

PWD/Zoning Administrator:

Written report submitted, on file in Village Clerk's Office

-Wastewater Treatment Plant landscape seeding has been done. New roofs and doors have been installed on the 2 older buildings, new cabinets and paint to follow. Old bio-disc's and covers should be removed by dealer in the spring.

-Atrazine Class Action Lawsuit; over 1000 claims were submitted with hearing date scheduled for 10/22/12.

-Langer Memorial park; water lines have been installed. Plummer Concrete and Nelson Plumbing working on piping within the fountain base.

-Safe Routes to School Project; closed out. Cost breakdown 51.6% Village and 48.4% school, with school paying for their own lighting.

-Pressure reducing station will be installed this fall on Industrial Rd, taking care of everything north of the Ford Dealership.

Telemetry System will need to be redone, cost of $15,000 - $20,000.

Discussion held on appreciation, recognizing Pam Pazdernik and Judy Perkins for taking care of and planting the flowers in the East End Park, west hill planter and Ellsworth signs. Board in agreement that PWD Engeset present a gift certificate to them.

Clerk-Treas.:

Written report submitted, on file in Village Clerk's Office

-Talked with Sue Nelson from DOR, in agreement that creating a Capital Equipment and Repair Fund was the correct way to go which would not be part of the general fund budget for the Budget Exp. Worksheet.

-8/1/13 first date that some of the Impact Fees need to be expended without refunding

-Jenny Kuderer, Community Account Manager, WI Economic Development Corp. will be at the Village Hall 10/8, 10 a.m. to meet on development projects and CDBG Programs.

-2013 est. highway aids $164,671 (2012- $164,808)

-2013 est. Shared Revenues $517,197 (2012 - $530,650)

The Board intends to go into closed session under Section 19.85(1) (e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session and pursuant to Wis. Stat. § 19.85(1)(g) for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved.

-Assisted Living Project, Hwy 65 North

-Legion property development

-Wastewater Treatment Plant construction issues

7:50 p.m. MSC Wandmacher/Gulbranson to go into closed session, roll call vote taken, unanimous.

8:11 p.m. MSC Hines/Steele to go back into open session, roll call vote taken, unanimous.

Adjournment:

MSC Manfred/Gulbranson to adjourn, 8:12 p.m. Unanimous.

Respectfully submitted,

Peggy A. Nelson-Clerk

(Pub. 11/14/12) WNAXLP

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