VILLAGE OF ELLSWORTH: 12/3/12 Board Minutes

BOARD PROCEEDINGS - 12/3/2012

Pres. DeWolfe called the meeting to order at 7:00 p.m. in the Board Room located in Village Hall.

Members Present: Trustee Dick Hines; Curt Wandmacher; Neil Gulbranson; Kenny Manfred; Rick Sweig; Michael J. Steele.

Staff Present: Clerk/Treas.; Peggy Nelson, PWD/Zoning Administrator; Greg Engeset, Police Chief; Greg Place.

Others Present: Attorney; Lars Loberg, Ann Webb, Dan Reis, Paul Maenner, Dan Wozniak

2013 Budget Public Hearing:

No concerned citizens present, no comments from board members. MSC Wandmacher/Gulbranson to adopt the 2013 Budget as printed with a Village levy of $1,128,067. Unanimous.

Approval of minutes:

MSC Steele/Manfred to accept minutes of 11/5/12 as submitted. Unanimous.

Approval of bills:

MSC Wandmacher/Gulbranson to approve payment of vouchers submitted for audit to date. Unanimous.

#24524-24526, 24562-24626, 24651-24685

General fund- $ 95,097.21

Water fund - 23,451.24

Sewer fund - 10,286.08

Public comment on non-agenda items:

Trustee Curt Wandmacher commented that a thank you needs to go out to the 150th Committee and whoever was involved in decorating the East End Park, park decorations are very nice with many positive comments rec'd on how nice the park looks. PWD Greg Engeset commented that some of the lights are on during the day which needs to be addressed, board members commented that they have also rec'd comments on this, directing Clerk Nelson to contact the committee to get corrected along with passing on a thank you to those responsible for the decorating.

Adopt Resolution 2012-14, 2012 Budget amendments:

MSC Steele/Manfred to adopt. Unanimous.

COMMITTEE REPORTS/ RECOMMENDATIONS:

Water & Sewer: 12/3/12 Trustee Wandmacher

Committee met with Tim Stockman from Foth Engineering Firm on change orders for the Wastewater Treatment Plant Upgrade Project. Committee will meet again on 1/2/13, 5:30 p.m. to review final completion pay requests from Rice Lake Construction and Foth Engineering Firm for approval at the 1/7/13 board meeting. MSC Wandmacher/Hines to hold payment of $20,466 to Foth Engineering Firm until final pay requests are approved for the 1/7/13 board meeting. Unanimous.

MSC Gulbranson/Sweig to donate $250 to the Wisconsin Rural Water Association Building Fund at Plover, WI , where a new training facility is being constructed. Unanimous.

Salary & Labor:

MSC Steele/Hines to give the committee the authority to finalize the revised Personnel Handbook and 2013 wages/benefits for non-union employees. Unanimous.

Street & Sidewalk:

Set meeting date of 12/10/12, 5:30 p.m. to meet with ATV Association members to review existing and possible new ATV routes in the Village, Ordinance sunset date of 12/31/12.

Library Board: 11/27/12 Village Rep. Curt Wandmacher – minutes on file in Village Clerk’s Office.

53 people attended the Author visit "Hot Dishes, Hot Pads, Hot Flashes". Building/Space: 11/13/12 &11/14/12 Minutes are posted on the Library website. Selected Architect firm of Meyer, Scherer & Rockcastle, Ltd.

Finance, Purchasing, Buildings: 12/3/12 Trustee Curt Wandmacher

MSC Gulbranson/Steele to pay bills presented by Dan and Phyllis Acker in the amount of $177,030.10 for TID 10 McDonald's Development per Developer's Agreement. Unanimous.

Public Safety - Ells. Ambulance Operating Committee: 11/20/12 Village Rep. Rick Sweig

Reported he was not in attendance, minutes not out. He informed the board that they are looking at a long range, strategic plan with a meeting scheduled for this Sat. 12/8 at the Masonic Lodge.

License, Health, Welfare: 11/13/12 Trustee Rick Sweig

MSC Sweig/Manfred to adopt Ordinance #629 to eliminate Section 12.06 (9)(d) which will allow intoxicating liquor and fermented malt beverages in open containers in or upon the Pierce County Fairgrounds during the fair. Unanimous.

MSC Sweig/Gulbranson to grant a Temporary Class "B" Retailer's License to the Ellsworth Fire Services Association for their annual chicken feed on March 23, 2013. Unanimous.

Reports:

Chief of Police:

-Reported that the person who robbed the Super America gas station in Ellsworth, also committing crimes in Hudson was charged, officers did a good job.

-Business donations to the Nat'l Child Safety Council were able to be used to provide materials for bullying education to the Ellsworth Middle School.

Public Works Director/Zoning Administrator:

-Wastewater Treatment Plant Project; gates removed and replaced on structure 20. Working on the 2 gates on structure 40.

-Need to replace 2 main line valves on Main Street due to water leaks.

Trustee Rick Sweig voiced concern, stating he feels the sidewalk between Nilssen's Grocery and Eaton's Heating should be closed during the lot excavation/improvements for the McDonald's project. PWD Engeset will make contractor aware of concerns.

Trustee Dick Hines voiced concern over the open end of the box culvert on N. Morse St. PWD Engeset informed him that the grate is being installed by P.C. Highway Dept.

Clerk-Treas.:

-Auditors will be here the week of 1/27/13 to conduct the 2012 audit.

-Several questions from residents on the new garbage and recycling service effective 1/1/13 with P.I.G. after letters were sent out.

-Tax statements will go out middle of month.

The Board intends to go into closed session under Section 19.85(1) (e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, the board will go back into open session and take action on the closed session items, if required:

-TID 10 development, Crossing Meadows Business Park, other development interest

7:29 p.m. MSC Hines/Wandmacher to go into closed session, roll call vote taken, unanimous.

8:37 p.m. MSC Manfred/Hines to go back into open session, roll call vote taken, unanimous.

Adjournment:

MSC Steele/Manfred, 8:38 p.m. Unanimous.

Respectfully submitted,

Peggy A. Nelson-Clerk

(Pub. 01/16/13) WNAXLP

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